Review standard pay details

After adding an employee and assigning their pay items, you should review their standard pay to confirm they'll be paid the right amount.

You can also use the standard pay to enter default amounts that apply to every pay the employee receives, like a set deduction or allowance amount. But you can always change the amount when you do your pays, if needed.

To see an employee’s standard pay, go to the Payroll menu > Employees > click an employee > Payroll details tab > Standard pay tab.

What the standard pay shows

An employee's standard pay shows everything that's included in their regular pay, like wage and salary amounts, taxes and leave entitlements.

The values shown in the Hours or Amount columns in their standard pay will appear by default in an employee's pay.

This takes into account payroll details you've entered for the employee, such as their pay cycle, and all the pay items you've assigned to them, such as their wages, deductions and leave accruals. You can click a pay item to review its setup.

Adding or removing pay items in a standard pay

To add a new pay item to an employee's standard pay, click the relevant tab for the type of pay item you want to add. For example, if you want to add a wage pay item, click the Salary and wages tab. Then click Add xxx pay item and click the pay item you want to add. If needed, you can create a new pay item. Click Save when you're done.

To remove a pay item, click the pay item name in the standard pay, then click the remove icon next to the employee's name. Then click Save.

Reviewing calculated pay items

Some standard pay items are automatically calculated when you pay an employee, like PAYG withholding and leave accruals. These are shown as Calculated in the standard pay.

Click a pay item to review its setup and how it calculates.

If you change the calculation in a pay item, the change will apply to all employees who have been linked to that pay item, not just the employee you're viewing. If an employee has different payroll conditions, you might need to create an additional pay item just for them.

Fixed hours or amounts in a standard pay

When you set up an employee, you'll enter their annual salary or hourly rate. If they're paid the same amount each pay, this is typically shown in their standard pay.

If an employee works varying hours, like a casual employee, or they submit timesheets, make sure their Base Hourly hours are set to zero. You can then enter their actual hours worked when you pay them.

If there's a pay item that's assigned to multiple employees but the amount varies between employees, like an allowance or deduction, you can enter the employee-specific amount in their standard pay.

Here's an example tool allowance for $25 each pay:

Adding a pay slip message

If you want a default message on this employee's pay slips, enter it in the Pay slip message field (at the top). If needed, you can change or remove the message each time you do a pay run.