Pay history is a record of an employee's earnings and deductions for the current payroll year. You can view the pay history for a specific month, quarter or the entire year-to-date (Payroll menu > Employees > click an employee > Payroll details tab > Pay history).
Amounts are listed against each applicable pay item, like Base Hourly or PAYG Withholding, etc. You can click a pay item to check how it's set up and who it's assigned to.
Need more payroll details? Take a look at your payroll reports or previous pay slips.
Moved from another payroll system?
If you've started using MYOB part way through the payroll year, you can enter an employee's pay history from your previous payroll system – see below for details. If an employee has any leave owing to them, find out how to enter their leave balances.
Don't tamper with history
If you've made a mistake in a pay, don't try to fix it by changing an employee's pay history. Instead, fix it by adjusting the employee's next pay. See Fixing a pay and Managing your employees’ leave for all the details.
Changing the pay history in an employee's contact record will cause a few headaches, including:
it won't fix an incorrect pay
the amounts won't be posted to your payroll accounts
payroll calculations, such as superannuation, will be affected
the change will only be reflected on the Payroll register report, not the Payroll activity report (this report is based on what's been entered into the pays you're processed in MYOB). So if your payroll register and payroll activity reports don't match, it usually means an employee's pay history has been changed.
Entering an employee's pay history
If you've paid an employee in the current payroll year, prior to the first pay run using MYOB, you can enter the pay amounts on the Pay history page. For example, if you've started using MYOB in December, you can enter the pay amounts for each employee for July - November. You can enter employee pay amounts for each month, each quarter, or a total amount for the year-to-date.
You'll need to know the pay details (wages and other earnings, tax and super) for each employee for each period you're entering.
Make sure you've completed your other payroll setup tasks, including reviewing your pay items and reviewed your employees' standard pays.
To enter pay history
Go to the Payroll menu and choose Employees.
Click an employee's name to open their record.
Click the Payroll details tab.
Click the Pay history tab.
Choose the period you're entering Pay history for.
If you choose to enter monthly pay history, you'll need to repeat these steps for each past month in the current payroll year.
Enter amounts against each of the employee's pay items, including their wages, deductions, taxes, and expenses. For leave pay items, enter the hours accrued for the chosen period.
For deductions the employee has paid, enter the values as negative amounts.
Unless you're entering year-to-date pay history, repeat steps 5-6 to enter pay history for additional months or quarters.
When you're done, click Save.
Repeat these steps for each employee you're entering pay history for.
Opening leave balances
If an employee has leave owing from before you started using MYOB, see Set up leave for how to record their carry over leave balances.