You can view an employee’s pay history on the Pay history tab of their employee record (Payroll menu > Employees > click to open the employee > Payroll details tab > Pay history). This tab shows pay history for all of the employee’s pay items for a month, a quarter or year-to-date.
If you've started using MYOB part way through the payroll year, you can enter your employees' payroll history as a record of the amounts you've paid them this year.
Don't tamper with history
If you've made a mistake in a pay, don't try to fix it by changing an employee's pay history. Instead, fix it by adjusting the employee's next pay. See Fixing a pay and Managing your employees’ leave for all the details.
Changing the pay history in an employee's contact record will cause a few headaches, including:
it won't fix an incorrect pay
the amounts won't be posted to your payroll accounts
payroll calculations, such as superannuation, will be affected
the change will only be reflected on the Payroll register report, not the Payroll activity report (this report is based on what's been entered into the pays you're processed in MYOB). So if your payroll register and payroll activity reports don't match, it usually means an employee's pay history has been changed.
Viewing an employee's pay history
Go to the Payroll menu and choose Employees.
Click an employee's name to open their record.
Click the Payroll details tab.
Click the Pay history tab.
Choose a period in the Pay history for field. Activity for each of the employee's pay items is shown.
(Optional) Click a pay item to view or change its setup. Learn more about Setting up pay items.
Need more details? Try one of the payroll reports or reprint or resend past pay slips.
Entering an employee's pay history
If you've paid an employee in the current payroll year, prior to the first pay run using MYOB, you can enter the pay amounts on the Pay history page. For example, if you've started using MYOB in December, you can record monthly pays for each employee for July - November.
You'll need to know the pay details (wages and other earnings, tax and super) for each employee for each period you're entering.
Make sure you've completed your other payroll setup tasks, including reviewing your pay items and assigning them to your employees.
To enter pay history
Go to the Payroll menu and choose Employees.
Click an employee's name to open their record.
Click the Payroll details tab.
Click the Pay history tab.
Choose the period you're entering Pay history for.
If you choose to enter monthly pay history, you'll need to repeat these steps for each past month in the current payroll year.
Enter amounts against each of the employee's pay items, including their wages, deductions, taxes, and expenses. For leave pay items, enter the hours accrued.
For deductions the employee has paid, enter the values as negative amounts.
Repeat steps 5-6 to enter pay history for additional months or quarters.
When you're done, click Save.
Repeat from step 2 to enter pay history for other employees.
Opening leave balances
If an employee has leave owing from before you started using MYOB, see Set up leave for how to record their carry over leave balances.