Download your free template to easily generate payslips
We've designed this payslip template to help speed up your payroll process. Simply enter your employee hours worked and relevant deductions to create a professional PDF payslip to send to your employees. Your employees can enjoy visibility on what they earned, where that money went and their take-home pay.
Create payslips in seconds
Quickly and easily create payslips for your employees with their payroll information to speed up your payroll process.
Professional, branded and compliant
Designed specifically for New Zealand businesses and aligned to industry standards.
Easy to use when you need
Created in an easy-to-use online PDF format, so you can save to your computer and use again and again.
Payslip template for employers
As an employer, you may ask yourself whether you need to give your employees a payslip. Although you’re not legally required to, it’s good practice to do so. Our simple payslip template will ensure you generate payslips with all the critical information every time.
What are payslips?
A payslip is a document that an employer gives to an employee with each pay. It shows their total wages earned for a set period, for example, salary, hourly wages or commission, less deductions such as tax.
Do I need to provide a payslip to my employees?
Employers don't have to provide employees payslips under New Zealand law, but these are useful tools to make sure you and your employees have the same understanding of how the pay is made up. It's also good practice to retain clear and accurate payment records that can be accessed by yourself and your employees at any time.
When do payslips need to be provided?
In New Zealand, it’s not a legal requirement for employers to issue their employees payslips, unless you’ve agreed to do so in your employment agreement. However, you do need to provide this information to employees if they ask for it.
What must be included in payslips?
A payslip may include the following information:
the amount of pay, both gross (before tax) and net (after tax);
the date of receiving the pay
the pay period
any loadings, bonuses or penalty entitlements
deductions
KiwiSaver contributions/deductions
PAYE deductions
Employees name and IRD number
Employers name
Should leave balances be on a payslip?
It can also be good practice to include employee's leave balance on their payslip also. MYOB software will calculate leave balances and automatically add leave balances to payslips. See what upgrading to MYOB software can do for you business here.
What are some best practice tips for payslips?
Issue your payslips in a format that's easy to print
Ensure your employees can access and review their payslips in private (don't leave these lying around!)
Consider including useful additional information, such as leave balances
How long should payroll information be kept for?
Employers should keep personnel files for six years and payroll information for seven years, even if the employee is no longer with the business. These records should be in English and can be kept electronically or in hard copy. They need to be easy to access in case the employee, their union representative or a labour inspector wants to see them.
What other templates does MYOB offer?
MYOB offers a range of tools and templates to help businesses start, survive and succeed. In addition to the free payslip template, check out the MYOB timesheet template, invoice template, quote template, purchase order template and business plan template.
Note though, it’s easier to use software to manage your business than editable templates. Learn more about MYOB Business and check out our latest offers.